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Purchase Order Start-up Assessment Form

NORTH AMERICAN EDI PURCHASE ORDER AND PO ACKNOWLEDGEMENT START-UP CHECKLIST

Please forward copies of the following documents to:

1. Completed checklist
2. Your company's maps
3. Listing of your company's ship-to locations and identifiers

Procter & Gamble NA EDI Center of Expertise
Fax: (513) 774-1145 or E-mail: edicoe.im@pg.com

Start-up work will not begin until all non-optional questions are completed or legitimately marked "Yes." Any "No" answers for non-optional questions will prevent development of an EDI partnership until resolved. Once this checklist is received, a Procter & Gamble EDI Coordinator will contact you to exchange trading partner information.

*Represents data that is not required, but is suggested as it expedites order handling.
Customer Name:
Submitted By:
Title:
E-mail:
Phone:



EDI Infrastructure
Is your EDI Technical Support located within your company? Yes No
If "No," who provides your EDI Technical Support?
Company Name:
Contact Name:
Contact E-mail:
Contact Phone:
Does your EDI Technical Support provide 24 x 7 support?* Yes No
If so, please provide the following:
Phone Number:
Pager Number:
Does your company’s EDI system provide customization at the
vendor level?		 Yes No
Does your company's EDI system provide customization at the
customer level?* 		Yes No
Are your EDI orders sourced out of your buying system? Yes No
If not, does your company data enter purchase order information into a template supplied by a VAN to generate EDI purchase orders? Yes No



Required P&G EDI Information for All Transactions
Which of the following standards does your company utilize?
Which of the following versions does your company utilize?
Which of the following Purchase Order/Purchase Order acknowledgement transaction sets does your company utilize? 850855875
Which Value Added Network (VAN) does your company utilize?*
NOTE: If you do not utilize a VAN, completion of EDI Over the Internet Section
is required.
What is your PRODUCTION ISA Sender ID and Qualifier?
What is your PRODUCTION GS Sender ID?
What is your TEST ISA Sender ID and Qualifier?
What is your TEST GS Sender ID?
Whom, within your EDI department, should P&G contact to pursue the
EDI startup?
Name:
Title:
Phone Number:
E-mail Address:



EDI Over the Internet
If your company does not utilize a VAN, do you communicate EDI data via the Internet? Yes No
If yes, complete the following:
(See http://www.gs1us.org/gs1us.html for a list of companies and products.)
Communications Product Used:
Contact Name:
Contact Number:
Contact E-mail Address:



Please click on the appropriate Purchase Order link below and complete the necessary information so that we may process your request.

Retail U.S., Canada, Puerto Rico Purchase Order

Iams Distributor Purchase Order

Pharmaceuticals Purchase Order

Cosmetics Purchase Order

Purchase Order Acknowledgement


Retail U.S., Canada, Puerto Rico Purchase Order
REQUIRED P&G EDI INFORMATION 850 875 U.S., Canada, Puerto Rico
When is your company ready to begin testing Purchase Orders?
How often does your company place Purchase Orders with P&G?
P&G requires transmission of a UPC in the PO1 (Baseline Item Detail) or G68 (Line Item Detail). Is your company able to provide the UPC on Purchase Order Transactions? Yes No
Which UPC qualifier does your company provide?
**US Customers only**
If UPCs are qualified with UI or UP, P&G’s systems require number of scannable units be provided in the PO4-01 or G70-01 (pack) data element.
If your company qualifies UPCs with a UI or UP, can you provide
this information?		 Yes No
**US Customers also interested in 855 only**
Does your company send unit price data in the PO1-04 or G68-03?		 Yes No
Does your company provide a requested arrival or ship date in the DTM or G62 (Date/Time) segment?
Note: For-hire orders require requested arrival date and customer pick-up orders require ship date		 Yes No
Does your company identify ship-to locations in the N1-03 & 04
data elements?		 Yes No
If so, what qualifier is used in the N1-03?
If more than one order is to be consolidated together, does your company provide an indicator and the corresponding Purchase Order numbers?* Yes No

If you have entered all your necessary information, please scroll to the bottom of this form and click submit to process your request.



Iams Distributor Purchase Order
REQUIRED P&G EDI INFORMATION 850 IAMS DISTRIBUTOR
When is your company ready to begin testing Purchase Orders?
How often does your company place Purchase Orders with P&G?
US Customers only
If UPCs are qualified with UI or UP, P&G’s systems require number of scannable units be provided in the PO4-01 or G70-01 (pack) data element.
If your company qualifies UPCs with a UI or UP, can you provide
this information?		 Yes No
Does your company provide a requested arrival or ship date in the DTM or G62 (Date/Time) segment? Yes No
Does your company identify ship-to locations in the N1-03 & 04
data elements?		 Yes No
If so, what qualifier is used in the N1-03?
If more than one order is to be consolidated together, does your company provide an indicator and the corresponding Purchase Order numbers?* Yes No

If you have entered all your necessary information, please scroll to the bottom of this form and click submit to process your request.



Pharmaceuticals Purchase Order
REQUIRED P&G EDI INFORMATION 850 875 PHARMACEUTICALS U.S., Canada, Puerto Rico
When is your company ready to begin testing Purchase Orders?
How often does your company place Purchase Orders with P&G?
Which UPC qualifier does your company provide?
What are the qualifiers used for the Unit/Basis measurement Code in the
PO 103 element of the PO1 segment?
Does your company provide a requested arrival or ship date in the DTM or G62 (Date/Time) segment at the Header Level? Yes No
If so, what qualifier does your company use in DTM 01 element at
Header Level?
Does your company identify ship-to locations in the N1-03 & 04
data elements?		 Yes No
If so, what qualifier is used in the N1-03?
If more than one order is to be consolidated together, does your company provide an indicator and the corresponding Purchase Order numbers? Yes No
Active Ship to Location address shipped by P&G Pharmaceuticals:
Does your company use Vendor Number? Yes No
If so, what’s the qualifier used in the REF 01 element of REF segment at the Header Level?

If you have entered all your necessary information, please scroll to the bottom of this form and click submit to process your request.



Cosmetics Purchase Order
REQUIRED P&G EDI INFORMATION COSMETICS ONLY
Customer will use the same data format standards (i.e. UCS, VICS, or X12 ) and Versions (e.g. 4010, 4030, 4050, 4060, 5010) for both Cosmetics and P&G transactions? Yes No
Customer will send ISA or BG envelopes for Cosmetics and P&G transactions to the same location using P&G receiver ID? (One ISA/BG envelope may be used or separate ISA/BG envelopes.) Yes No
The GS Receiver's ID (GS03) used with the Cosmetics transactions is unique from that used with the P&G transactions? Yes No
Customer will accept both P&G data and Cosmetics data (i.e., invoices, ASNs) in one ISA/BG envelope. The customer will be responsible for segregating the data once received by document ID (i.e., invoice #, PO#)? (e.g., one ISA/BG envelope may contain both Cosmetics and P&G data or P&G data only or Cosmetics data only, but the envelope will consistently use the P&G ID.) Yes No
SDQ Purchase Orders (Cross dock orders)
Check yes if all of the requirements below can be met:
The Purchase Order must contain an SDQ segment. Yes
The SDQ-02 qualifier designates what type of ship-to identifier code they
are sending. 		Yes
The SDQ-03 contains the ship-to identifier code (primarily the duns+4 or store #). Yes
The SDQ-04 contains the quantity to be shipped to the ship-to identified in the SDQ-03. This will repeat in the SDQ-05/06, 07/08, etc. Yes
P&G requires transmission of a UPC in the PO1 (Baseline Item Detail) or G68 (Line Item Detail). Is your company able to provide the UPC on Purchase Order Transactions? Yes No
Which UPC qualifier does your company provide?
U.S. Customers only
If UPCs are qualified with UI or UP, P&G’s systems require number of scannable units be provided in the PO4-01 or G70-01 (pack) data element.
If your company qualifies UPCs with a UI or UP, can you provide
this information?		 Yes No
Does your company provide a requested arrival or ship date in the DTM or G62 (Date/Time) segment? Yes No
**U.S. Customers also interested in 855 only**
Does your company send unit price data in the PO1-04 or G68-03?		 Yes No
Does your company identify ship-to locations in the N1-03 & 04
data elements?		 Yes No
If so, what qualifier is used in the N1-03?
If more than one order is to be consolidated together, does your company provide an indicator and the corresponding Purchase Order numbers?* Yes No

If you have entered all your necessary information, please scroll to the bottom of this form and click submit to process your request.



Purchase Order Acknowledgement
REQUIRED P&G EDI INFORMATION 855 U.S. ONLY
When is your company ready to begin 855 testing?
Is your company currently sending EDI Purchase Orders to P&G? Yes No
Does your company update your original 850 or 875 Purchase Order with the 855 PO Acknowledgment sent? Yes No
Does your company send unit price (PO1-04 or G68-03) data on the 850 or 875 Purchase Order? Yes No
P&G does not support the ACK Line Item Acknowledgment segment. Will your company be able to accept an 855 transaction from P&G without the ACK segment? Yes No
Is your company capable of sending functional acknowledgments? Yes No
Does your company utilize unit price data (PO1-4) sent on the 855 PO Acknowledgment in an effort to resolve price discrepancies prior
to invoicing?		 Yes No
Does your company require the same internal vendor number transmitted on the Purchase Order be sent back on the 855-PO Acknowledgment transaction? Yes No
Is your company currently receiving EDI invoices from P&G? Yes No
Submit

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