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Invoice/Direct Store Delivery Assessment Form

Start-up work will not begin until all REQUIRED questions are completed or legitimately marked "Yes." Any "No" answers for REQUIRED questions will prevent development of an EDI partnership until resolved. Once this checklist is received, a Procter & Gamble EDI Coordinator will contact you to exchange trading partner information.
Customer Name:
Submitted By:
Title:
E-mail:
Phone:



EDI Infrastructure
Is your EDI Technical Support located within your company? Yes No
If "No," who provides your EDI Technical Support?
Company Name:
Contact Name:
Contact E-mail:
Contact Phone:
Does your EDI Technical Support provide 24 x 7 support? Yes No
If so, please provide the following:
Phone Number:
Pager Number:
Does your company's EDI system provide customization at the
customer level?		 Yes No
Are electronic invoices integrated into your accounts payable system? Yes No
If "No," does your company print hard copies of all invoices received? Yes No



Required P&G EDI Information for All Transactions
Which of the following standards does your company utilize?
Which of the following versions does your company utilize?
Which of the following Invoice transaction sets does your company utilize? 810880894
Which Value Added Network (VAN) does your company utilize?
If your company does not utilize a VAN, do you communicate EDI data via the Internet using AS2 technology? Yes No
If yes, complete the following: (See http://www.gs1us.org/gs1us.html for a list of companies and products.)
Communications Product Used:
Contact Name:
Contact Number:
Contact E-mail Address:
What is your PRODUCTION ISA Receiver ID and Qualifier?
What is your PRODUCTION GS Receiver ID?
What is your TEST ISA Receiver ID and Qualifier?
What is your TEST GS Receiver ID?
Whom, within your EDI department, should P&G contact to pursue the
EDI startup?
Name:
Title:
Phone Number:
E-mail Address:



Please click on the appropriate Invoice link below and complete the necessary information so that we may process your request.

Retail U.S., Canada, Puerto Rico Invoice

Pharmaceuticals Invoice

Direct Store Delivery


Retail U.S., Canada, Puerto Rico Invoice
REQUIRED P&G EDI INFORMATION 810 880 U.S., Canada, Puerto Rico
When is your company ready to begin testing Invoices?
Does your company require an item GTIN (12-digit UPC or 14-digit) on the invoice? Yes No
If "Yes," which qualifier are you expecting?
Can your company process invoices without your internal item code in the IT1 or G17 (Item Detail) segment? Yes No
Is your company capable of sending functional acknowledgments? Yes No
Can you accept future dated Invoices? Yes No
If "Yes," up to how many days?
Our Invoice number may repeat within a one- or two-year period. However, the Invoice Date and/or PO# will be unique for that Invoice. Will your Accounts Payable System be able to accept the Invoice? Yes No
Does your company require the same Internal Vendor Number transmitted on the Purchase Order to be sent back on the invoice transaction? Yes No
Is your company currently sending electronic Purchase Orders to P&G? Yes No
Does your company have invoice printing capability, if necessary? Yes No
In the event of a systemic outage at the vendor, is your company able to process paper invoices without charging the vendor? Yes No

If you have entered all your necessary information, please scroll to the bottom of this form and click submit to process your request.



Pharmaceuticals Invoice
REQUIRED P&G EDI INFORMATION 810 880 PHARMACEUTICALS U.S., Canada, Puerto Rico
When is your company ready to begin testing Invoices?
Does your company require an item UPC or National Drug Code on
the invoice?		 Yes No
If "Yes," which qualifier are you expecting?
Can you accept future dated Invoices? Yes No
If "Yes," up to how many days?
Our Invoice number may repeat within a one- or two-year period. However, the Invoice Date and/or PO# will be unique for that Invoice. Will your Accounts Payable System be able to accept the Invoice? Yes No
Is your company capable of sending functional acknowledgments? Yes No
Does your company require the same internal vendor number transmitted on the Purchase Order be sent back on the invoice transaction? Yes No
Is your company currently sending electronic purchase orders to P&G? Yes No
In the event of a systemic outage at the vendor, is your company able to process paper invoices without charging the vendor? Yes No
P&G Pharma uses only Debit memo for Invoicing; qualifier accepted is DI in BIG07 element. Yes No
Qualifiers used for accounts receivable number, vendor number, federal taxpayers ID are:
If the Trading partner doesn’t send the Vendor number on the purchase order, then we may be sending our vendor number while invoicing
the customer.		 Yes No
Does your company require the same internal vendor number transmitted on the Purchase Order be sent back on the invoice transaction? Yes No

If you have entered all your necessary information, please scroll to the bottom of this form and click submit to process your request.



Direct Store Delivery
REQUIRED P&G EDI INFORMATION 894 U.S. ONLY
When is your company ready to begin 894 testing?
Does your company support the UCS 4010 894? Yes No
P&G does not currently support the 895 transaction. Will you be able to accept an 894 transaction from P&G without the 895? Yes No
Will you be able to accept the product if the truck arrives before the
894 transaction?		 Yes No
Will you be able to accept the 894 transaction after the truck arrives? Yes No
Will you be able to pay P&G from the 894 transaction alone (without
an 880/810)?		 Yes No
Is your company capable of sending functional acknowledgments? Yes No
Can you accept future dated Invoices? Yes No
If "Yes," up to how many days?
Our Invoice number may repeat within a one- or two-year period. However, the Invoice Date and/or PO# will be unique for that Invoice. Will your Accounts Payable System be able to accept the Invoice? Yes No
Does your company require the same Internal Vendor Number transmitted on the Purchase Order to be sent back on the invoice transaction? Yes No
Is your company currently sending electronic Purchase Orders to P&G? Yes No
Does your company have invoice printing capability, if necessary? Yes No
In the event of a systemic outage at the vendor, is your company able to process paper invoices without charging the vendor? Yes No
Submit

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